How to Set Up and Use Windows Meeting Space

In this tutorial, we will guide you through the process of setting up and using Windows Meeting Space, a built-in collaborative tool in Windows operating systems. Windows Meeting Space allows users to collaborate and share content with colleagues, friends, or family members in real-time. It provides features for voice and video communication, file sharing, and collaborative whiteboarding.

Prerequisites

Before we begin, you need to ensure that you have the following requirements:

• A computer running Windows Vista, Windows 7, Windows 8, or Windows 10.
• A stable internet connection.
• A microphone (if you plan to use voice communication).
• A webcam (if you plan to use video communication).
• User accounts for all participants.

Please note that Windows Meeting Space is no longer available in Windows 10. However, you can still use legacy features similar to Windows Meeting Space by utilizing the Quick Assist feature.

Setting Up Windows Meeting Space

1. Open the Start menu and search for "Windows Meeting Space."
2. Click on the "Windows Meeting Space" application to launch it.
3. Click on the "Invite someone to help you" option to initiate a meeting.
4. On the next screen, you will see options for generating an invitation code or sending an email invitation. Choose the method that suits you best.
   • Invitation code: Generates a unique code that participants can enter on their own devices to join the meeting.
   • Email invitation: Sends an email with an invitation link to participants.

Joining a Meeting

Once you have set up a meeting using Windows Meeting Space, participants can join using the following steps:

1. Open the Start menu and search for "Windows Meeting Space."
2. Click on the "Windows Meeting Space" application to launch it.
3. Click on the "Find someone to help you" option.
4. Enter the invitation code provided by the meeting organizer or click on the invitation link received via email.
5. Click "Invite" to join the meeting.

Features and Tools

Voice and Video Communication

• After joining a meeting, you can enable voice and video communication with other participants by clicking on the respective icons at the bottom of the Meeting Space window.
• Ensure your microphone and webcam are functioning correctly.
• Adjust audio and video settings as needed using the cogwheel icon.

File Sharing

• To share files with participants, click on the "File sharing" icon in the Meeting Space window.
• Click on "Add files" to select files you want to share.
• Participants can then download shared files to their own devices.

Collaborative Whiteboarding

• Windows Meeting Space provides a collaborative whiteboard feature, allowing participants to draw, write, and annotate together in real-time.
• To access the whiteboard, click on the "Whiteboard" icon in the Meeting Space window.
• Use the available drawing tools to collaborate on the whiteboard.

Network Setup

• By default, Windows Meeting Space supports peer-to-peer network connections. It automatically establishes a secure connection between participants on the same local network.
• If participants are on different networks, follow the on-screen instructions to set up ad-hoc networking or connect to an existing network.

Leaving a Meeting

To exit the meeting and disconnect from Windows Meeting Space:

1. Click on the "X" icon in the top-right corner of the Meeting Space window.
2. Confirm that you want to leave the meeting by clicking "Leave this meeting."

Conclusion

Congratulations! You have now learned how to set up and use Windows Meeting Space for collaborative meetings. This powerful tool provides a seamless way to communicate, share files, and collaborate in real-time. Experiment with different features and make the most out of Windows Meeting Space to enhance your teamwork and productivity.