How to Create and Manage Labels in Mail

Labels are a useful tool in organizing and managing your emails effectively. In this tutorial, we will guide you through the process of creating and managing labels in Mail, helping you stay organized and improve your email workflow. We will be providing instructions for creating and managing labels in Gmail, Outlook, and Apple Mail.

Table of Contents

• Creating Labels in Gmail
• Managing Labels in Gmail
• Creating Categories in Outlook
• Managing Categories in Outlook
• Creating Mailboxes in Apple Mail
• Managing Mailboxes in Apple Mail

Creating Labels in Gmail

1. Open your Gmail inbox.
2. On the left sidebar, locate and click on the "More" option.
3. Scroll down and click on "Create new label."
4. Enter a name for your label and click "Create".
5. Your label will now appear on the left sidebar under the "Labels" section.

Managing Labels in Gmail

Applying Labels to Emails

1. Select the email you want to label by clicking the checkbox next to it.
2. At the top of the inbox, click on the "Label" icon (an outline of a tag).
3. Select the label(s) you want to apply to the email from the drop-down menu.

Editing Labels

1. On the left sidebar, under the "Labels" section, click on the "More" option.
2. Locate and click on "Manage labels."
3. A menu will open where you can edit existing labels, including renaming or deleting them.

Creating Categories in Outlook

1. Launch Outlook and go to your inbox.
2. Right-click on an email and select "Categories."
3. In the "Categories" dialog box, click on "Master Category List."
4. Click on "New" and enter a name for your category. Click OK.
5. Your new category will now appear in the "Color" drop-down menu.

Managing Categories in Outlook

Applying Categories to Emails

1. Select the email you want to categorize by clicking on it.
2. At the top of the Outlook window, click on the "Categorize" icon (a colored square).
3. Choose the category you want to apply to the email from the drop-down list.

Editing Categories

1. Go to the "File" tab and click on "Options."
2. In the "Outlook Options" window, select "Advanced" from the left sidebar.
3. Scroll down to the "Categories" section and click on "Categories."
4. Here, you can rename, delete, or assign a new color to your categories.

Creating Mailboxes in Apple Mail

1. Open Apple Mail on your Mac.
2. Go to the "Mailbox" menu and select "New Mailbox" (or use the shortcut Command + Shift + N).
3. Choose the account where you want to create the new mailbox from the drop-down menu.
4. Enter a name for your mailbox and select its location (e.g., under the Inbox or as a top-level mailbox).
5. Click "OK" to create the new mailbox.

Managing Mailboxes in Apple Mail

Moving Emails to a Mailbox

1. Select the email(s) you want to move by clicking on them.
2. Drag and drop the selected email(s) onto the desired mailbox in the left sidebar.

Renaming or Deleting Mailboxes

1. Right-click on the mailbox you want to rename or delete.
2. Select either "Rename Mailbox" or "Delete Mailbox" from the context menu.
3. If renaming, enter the new name for the mailbox and click "OK".
4. If deleting, confirm your decision in the pop-up dialog.

Now you have the knowledge to create and manage labels in Gmail, categories in Outlook, and mailboxes in Apple Mail. Take advantage of these organizational features to declutter your email and enhance your productivity.